September 28, 2022

How to Change the Organizer of a Google Calendar Event

Maybe you organized events for your boss or supervisor. Or maybe you created an event that you can no longer attend. You can transfer ownership of a Google Calendar event to someone else and make them the organizer.

Change the owner of an event

Go to Google Calendar on the web and select the event you want to edit. You can make the change in the pop-up window or the event detail page.

RELATED: How to Add, Edit or Delete Recurring Events in Google Calendar

In the event pop-up window, click the three dots at the top right to reveal the options. Choose “Change owner”.

Change owner in event popup

On the event detail page, select the More Actions dropdown in the top right and choose “Change Owner”.

Change owner on event detail page

Next, enter the name or email address of the new owner and choose the person from the suggestions. The person you select does not need to be a current event attendee.

You can use the default message, edit it, or enter your own. Click “Change Owner” when you’re done.

Change owner settings

To note: If you change the organizer of a recurring event, it affects all future events. At the time of writing, you cannot transfer ownership of a single event in a series.

The new owner will receive an email with your message and a link to accept this change to make them the meeting host.

RELATED: How to Quickly Email Invitees to a Google Calendar Event

Accept as new owner

If someone forwards a meeting to you, you can simply click the link in the email to accept the change.

Event Ownership Transfer Email

You’ll be taken directly to the event in Google Calendar and see a brief message at the bottom indicating that you’re the new meeting owner. From there, the event appears and functions as if you created it yourself.

Ownership transfer message

Having the ability to change the organizer of a Google Calendar event is a handy feature. Whether you’re tasked with creating meetings for someone else or an emergency arises and you can’t host an event you’ve scheduled, you can easily assign the task of host to someone other.

To learn more, find out how to automatically shorten meeting times or how to check someone’s availability in Google Calendar.